Redesigning The Stages of The Procurement Process for Goods and Services with a Risk Mitigation Approach

Abstract

Salah satu upaya meningkatkan kesejahteraan masyarakat dan daya saing bangsa adalah dengan mewujudkan pengadaan barang dan jasa yang menghasilkan value for money. Untuk mencapai hal tersebut maka diperlukan tahapan proses pengadaan barang dan jasa guna mewujudkan transparansi dan akuntabilitas dengan pendekatan mitigasi risiko. Namun, berbagai risiko dapat muncul dalam setiap tahapan proses pengadaan barang dan jasa, yang berpotensi menghambat kelancaran pengadaan barang dan jasa. Penelitian ini bertujuan untuk merancang ulang tahapan proses pengadaan barang dan jasa dengan pendekatan mitigasi risiko, guna meningkatkan efisiensi, efektivitas, dan meminimalkan potensi lainnya. Metode penelitian yang digunakan adalah pendekatan kualitatif melalui wawancara mendalam dengan pihak-pihak terkait, observasi langsung, dan analisis dokumen. Identifikasi risiko dilakukan dengan pemangku kepentingan, serta analisis dokumen terkait yang dilanjutkan dengan perancangan ulang tahapan proses pengadaan barang dan jasa dengan pendekatan mitigasi risiko. Dengan perancangan ulang ini, diharapkan pelaku pengadaan dapat mengoptimalkan proses pengadaan barang dan jasa serta mengurangi potensi risiko. Hasil penelitian menunjukkan bahwa terdapat beberapa risiko signifikan dalam proses pengadaan barang dan jasa selama ini, Perancangan ulang tahapan proses pengadaan dengan pendekatan mitigasi risiko berhasil mengidentifikasi dan meminimalkan risiko-risiko tersebut. Implementasi perancangan ulang ini diharapkan dapat meningkatkan efisiensi dan efektivitas proses pengadaan, serta mengurangi risiko bagi pelaku pengadaaan. Penelitian ini juga memberikan rekomendasi strategis bagi organisasi dalam menyusun kebijakan pengadaan yang lebih adaptif dan responsif terhadap risiko.

One of the efforts to improve public welfare and national competitiveness is to realize the procurement of goods and services that produce value for money. To achieve this, stages of the procurement process of goods and services are needed to realize transparency and accountability with a risk mitigation approach. However, various risks can arise at each stage of the procurement process of goods and services, which have the potential to hinder the smooth procurement of goods and services. This study aims to redesign the stages of the procurement process of goods and services with a risk mitigation approach, in order to increase efficiency, effectiveness, and minimize other potentials. The research method used is a qualitative approach through in-depth interviews with related parties, direct observation, and document analysis. Risk identification is carried out with stakeholders, as well as analysis of related documents which is continued with the redesign of the stages of the procurement process of goods and services with a risk mitigation approach. With this redesign, it is hoped that procurement actors can optimize the procurement process of goods and services and reduce potential risks. The results of the study indicate that there are several significant risks in the procurement process of goods and services so far. The redesign of the stages of the procurement process with a risk mitigation approach has succeeded in identifying and minimizing these risks. The implementation of this redesign is expected to improve the efficiency and effectiveness of the procurement process, as well as reduce risks for procurement actors. This study also provides strategic recommendations for organizations in developing procurement policies that are more adaptive and responsive to risk.